Dorsch Impact GmbH is an independent, experienced and reliable consulting company active in internation development cooperation. We provide tailor-made, sustainable solutions to address the global challenges of the future. Our work combines decades of diverse expertise with in-depth local knowledge. Together with our local partners, we develop and implement lasting solutions to improve the living conditions and livelihoods of individuals and communities worldwide. We are part of Dorsch Global, with over 7,500 experts across our global network delivering projects in more than 60 countries and striving to achieve our vision – Together, we are shaping a sustainable tomorrow.
To support our business departments, we are looking for a well-organised and service-minded business assistant (m/f/d). In this varied role, you will support our departments Water & Agriculture and Climate & Nature, coordinate executive management meetings, and independently organise the company-wide travel office.
Aufgaben
Departmental assistance:
- Provide organisational and administrative support to the Water & Agriculture and the Climate & Nature Departments;
- Support the preparation and compilation of proposals and prequalification documents;
- Coordinate appointments and meetings, prepare materials, handle correspondence, and maintain documents and data;
- Communicate with internal and external contacts and help keep day-to-day processes running smoothly.
Company-wide travel service
- Maintain the master data for travellers and companies in our corporate travel management software EGENCIA;
- Coordinate and book business travel (flights, train journeys, hotels and rental cars); handle changes, cancellations and last-minute adjustments;
- Assist with visa, entry and other travel-related formalities;
- Check travel expense claims for completeness and compliance with the internal travel policy, and advise employees on bookings, expenses and travel rules.
General assistance and office management:
- Manage incoming and outgoing mails, including sorting and distributing;
- Prepare rooms for meetings with visitors; welcome visitors, respond to the doorbell, and answer and direct incoming calls through the switchboard;
- Take on further administrative and office management tasks by agreement and within the available capacity.
Profil
- You have completed vocational training as an office or team assistant, secretary, or foreign-language correspondent, or hold an equivalent qualification;
- You have a good command of German and English and can understand written French;
- You have very good MS Office skills and are comfortable preparing and maintaining documents and data using office and collaboration tools;
- You are highly organised and reliable, and can manage several tasks and deadlines in a structured way;
- You communicate clearly and confidently with colleagues, managers and external contacts, and follow a service-oriented approach;
- You work independently and conscientiously, show initiative, and contribute positively to a collaborative, international team;
- Regular on-site presence at our Essen office for at least four days per week is preferred.
Wir bieten
- Meaningful and responsible tasks in a growing company with a strong social impact;
- Flat hierarchies and short decision-making paths that foster agility and innovation;
- A dynamic, international team that values collaboration and a positive work environment;
- Freedom to contribute your own ideas and actively shape processes;
- Strong focus on work-life balance: flexible working hours, 30 days of vacation, overtime compensation;
- Team events, attractive employee benefits, and a culture of appreciation and respect.
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