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About EIT RawMaterials

As the world moves towards a greener future, the demand for raw materials—minerals and metals—is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources. This challenge is where EIT RawMaterials steps in.

EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. As an Innovation Community within the European Institute of Innovation and Technology (EIT), we collaborate with over 300 partners across industry, academia, and research institutes. Together, we forge dynamic, long-term partnerships to develop innovative solutions that meet Europe's growing demand for raw materials.

TasksInformation Management & Architecture

• Design, implement, and continuously improve the organization's information and document management architecture.
• Own the Microsoft 365 and SharePoint information management environment.
• Ensure integration with ERP, CRM, business applications, and the wider IT landscape.
• Define information architecture, metadata, taxonomy, access controls, and governance standards.
• Ensure scalable, secure, and future-ready information management solutions.

Document Management & Governance

• Lead the development and operation of the Document Management System (DMS).
• Establish governance for document organization, metadata, permissions, lifecycle management, and information classification.
• Define standards for document storage, retrieval, version control, and collaboration.
• Ensure information remains accessible, structured, and compliant throughout its lifecycle.

Compliance & Process Automation

• Translate legal, regulatory, and business requirements into effective information management solutions.
• Manage document retention, archiving, and records management processes.
• Ensure compliant, audit-ready information storage and governance.
• Design and optimize automated workflows, approvals, electronic signatures, and lifecycle processes.
• Drive continuous improvements in efficiency and user experience using Microsoft 365 technologies.

Digital Workplace & User Enablement

• Own information management and digital workplace solutions within IT Operations.
• Promote best practices for collaboration, document management, and knowledge sharing.
• Evaluate and implement enhancements that improve governance and usability.
• Deliver training, user documentation, onboarding materials, and guidance for Microsoft 365, SharePoint, DMS platforms, and emerging technologies such as Copilot.

Vendor Management & Security

• Manage implementation partners, consultants, and external service providers.
• Ensure solution quality, governance, security, and alignment with business objectives.
• Oversee implementations, enhancements, and ongoing solution performance.
• Ensure compliance with IT security standards, ISO 27001, and information governance requirements.
• Collaborate with security, legal, and compliance teams to mitigate information risks and embed privacy and security by design.

Profile

Strong experience in designing information architectures and document management solutions, including structured storage, collaboration, and lifecycle concepts.

· Hands-on expertise in Microsoft 365, particularly SharePoint, with familiarity in modern tools such as Copilot Studio or comparable platforms.

· Solid understanding of data structures, metadata models, and access management concepts, with the ability to design scalable and user-friendly solutions.

· Experience in establishing governance frameworks and applying "compliance-by-design” principles within systems and processes.

· Good understanding of system integrations and application landscapes, including how to connect information management solutions with business systems (e.g. ERP, databases, SaaS tools).

· Proven ability to design and implement automated workflows and digital processes, improving efficiency and standardisation.

· Experience in driving user adoption and delivering training/enablement, ensuring effective and consistent usage of systems across the organisation.

· Experience in working with external vendors or implementation partners, ensuring quality delivery and alignment with requirements.

· Awareness of information security, data protection, and risk mitigation practices, and ability to incorporate them into system design.

· Excellent communication skills, with the ability to act as the central coordination point between business stakeholders and external IT providers for information management and governance activities.

Additional Information & Our Recruitment Process

• Commitment to Diversity: EIT RawMaterials is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of background.
• Employment Type: Fixed-term contract with the possibility of extension.
• Position Location: Berlin, Germany & Riga, Latvia

The position will stay open until a successful candidate is chosen.

1. Application Review: Our team thoroughly reviews each application. Please make sure to submit your CV in English.
2. Initial Interview (30 minutes): Meet with the hiring manager and recruitment team.
3. Second Interview (60 minutes): Second interview with a presentation on a relevant topic to the hiring manager and the HR team.
4. Offer: If successful, receive an offer to join our team.

Additional contact details

Contact

Shushanik Sargsyan

Talent, People and Culture Specialist